Privacy Policy SECTION A – INTRODUCTION
1. INTRODUCTION
1.1. Protecting your privacy and keeping your personal information confidential is of utmost importance to us. This Privacy Policy (“Policy”) sets out how we collect and manage your personal and sensitive information in the safest and most secure manner.
1.2. In this Policy, we use the terms “we” “us” “our” or “Bold Prime Limited” to refer to Bold Prime Limited and its related companies.
1.3. Personal information includes any information or opinion about you that is capable (or reasonably capable) of identifying you, whether the information or opinion is true or not, and regardless of whether the information is recorded in a material form.
1.4. Sensitive information includes characteristics such as your racial or ethnic origin, political opinions or membership of political associations, religious or philosophical beliefs, membership of a professional or trade association or trade union, sexual orientation or criminal record. Your health, genetic and biometric information and biometric templates are also included under sensitive information. Sensitive information may also include personal information for the purposes of the Privacy Act.
1.5. We collect personal and/or sensitive information to provide you with the products and services that you ask for, as well as information about products and services offered by us or third parties.
1.6. We may use your personal and/or sensitive information to administer our products and services, for prudential and risk management purposes and, unless you tell us otherwise, to provide you with related marketing information. We also use the information we hold to help detect and prevent illegal activity. We cooperate with police and other enforcement bodies as required by law.
1.7. We disclose relevant personal information to external organizations that help us provide services. These organizations are bound by confidentiality arrangements. They may include over- seas organizations.
SECTION B – COLLECTION OF PERSONAL INFORMATION
2. WHY WE COLLECT YOUR PERSONAL INFORMATION
2.1. We only collect personal information when it is reasonably necessary for us in order to engage in business with you.
2.2. We use your personal information to:
2.2.1. verify your identity;
2.2.2. provide you with the products and services that you have asked for;
2.2.3. help us monitor, evaluate and develop our products and services;
2.2.4. enable secure access to our members area;
2.2.5. respond to any feedback, queries or complaints;
2.2.6. provide you with technical support;
2.2.7. comply with our legal obligations under the applicable laws; and
2.2.8. take measures to detect and prevent fraud, crime or other activity which may cause harm to our business or our products and services.
3. INFORMATION WE MAY COLLECT
3.1. The personal information we collect about you generally includes the following:
3.1.1. Name;
3.1.2. date of birth;
3.1.3. postal or email address; or
3.1.4. phone numbers, including home, mobile and work;
3.1.5. fax number;
3.1.6. information relating to an individual’s source of wealth;
3.1.7. Occupation;
3.1.8. credit card details;
3.1.9. bank account details, including institution name, branch, account name, bank identifier, and account number or IBAN;
3.1.10. information relating to your trading experience;
3.1.11. identification documentation, as required under the Anti-Money Laundering and Counter Terrorism Financing Act 2006 (“AML/CTF Act”), including:
3.1.11.1. Passport;
3.1.11.2. driving license;
3.1.11.3. national identity card;
3.1.11.4. utility bills;
3.1.11.5. trust deed;
3.1.12. other information we consider necessary to our functions and activities.
3.2. We are required by law to identify you if you are opening a new account or adding a new signatory to an existing account. The AML/CTF Act requires us to sight and record details of certain documents (i.e. photographic and non-photographic documents).
3.3. Where necessary, we also collect information on the following individuals:
3.3.1. Trustees;
3.3.2. partners;
3.3.3. company directors and officers;
3.3.4. officers of co-operatives and associations;
3.3.5. client’s agents;
3.3.6. beneficial owners of the client; and
3.3.7. persons dealing with us on a “one-off” basis.
3.4. We may take steps to verify the information we collect. For example, the birth certificate you have provided as identification may be verified with records held by the Registry of Births, Deaths and Marriages to protect against impersonation, or we may verify with an employer that employment and remuneration information provided in a credit application is accurate.
4. HOW WE COLLECT PERSONAL INFORMATION
4.1. We may either collect personal information about you directly from you or from sources other than you when permitted under the AML/CTF Act. “Sources other than you” may include your agents, family members, friends, related entities, affiliates or divisions.
4.2. We may also collect information from you electronically, for instance, when you visit our web- site.
5. INCOMPLETE OR INACCURATE INFORMATION
5.1. If you provide us with incomplete or inaccurate information, we may not be able to provide you with the products or services that you ask for.
6. CONSENT
6.1. In most cases, we will obtain your consent to use and disclose your personal information for our intended purposes either before or at the time that we collect it.
6.2. If you do not give us your consent or withdraw your consent, we may not be able to provide you with the products or services you ask for.
7. WITHDRAWING CONSENT
7.1. You can withdraw your consent at any time. To withdraw your consent, please email at [email protected] at the first instance.
8. SENSITIVE INFORMATION
8.1. We will only collect sensitive information about you if we have your consent, or if we are required or authorized by law to do so.
SECTION C – INTEGRITY OF YOUR PERSONAL INFORMATION
9. QUALITY OF PERSONAL INFORMATION
9.1. We ensure that the personal information we collect and handle are accurate, up to date, complete and relevant.
9.2. Please contact us if any of the details you have provided to us change or if you believe that the information we have about you is not accurate or up to date.
9.3. We may also take steps to update the personal information we hold, for example, an address, by collecting personal information from publicly available sources such as telephone directories or electoral rolls.
10. SECURITY OF PERSONAL INFORMATION
10.1. We are committed to protecting the personal information we hold about you from misuse, unauthorized access and disclosure.
10.2. We have implemented a range of practices and policies to provide a robust security environment. We ensure the on-going adequacy of these measures by regularly reviewing them. 10.3. Our security measures include:
10.3.1. Educating our employees about their obligations when they collect and handle personal information;
10.3.2. Requiring our employees to use passwords when accessing our systems;
10.3.3. Encrypting data sent from your computer to our systems during internet transactions and client access codes transmitted across networks;
10.3.4. Employing firewalls, intrusion detection systems and virus scanning tools to protect against unauthorized persons and viruses from entering our systems;
10.3.5. Using dedicated secure networks or encryption when we transmit electronic data for purposes of outsourcing; and
10.3.6. Practicing a clean desk policy for all premises and providing secure storage for physical records.
10.4. Where we identify that we no longer need certain personal information, we ensure that it is effectively and securely destroyed. For example, we may shred paper records or use other means such as degaussing (de-magnetism of a device) and deletion in the case of electronic equipment and records.
SECTION D – USE OR DISCLOSURE OF PERSONAL INFORMATION
11. WHO WE DISCLOSE PERSONAL INFORMATION TO
11.1. We may share your information with our related entities and third parties that we outsource functions to or partner with, in certain limited situations where it is necessary for us to provide our products and services or perform associated business activities.
11.2. These entities and third parties include:
11.2.1. Brokers and agents who refer your business to us;
11.2.2. Our third-party business partners or joint initiative providers;
11.2.3. Auditors we appoint to ensure the integrity of our operations;
11.2.4. Any person acting on your behalf, including your financial adviser, solicitor, settlement agent, accountant, executor, administrator, trustee, guardian or attorney;
11.2.5. Your employment referee (to confirm details about you);
11.2.6. If required or authorized to do so, regulatory bodies and government agencies; 11.2.7. Credit reporting agencies;
11.2.8. Other financial institutions and organizations that you seek credit from them (at their re- quest, so that they may assess whether to offer you credit); and
11.2.9. Other organizations who assist us to provide products and services by performing functions such as client contact, banking, payments, data processing, debt recovery, marketing and advertising, data analysis, business intelligence, website and technology services. They may also provide products and services that integrate with or complement our products and services.
11.2.10. We take our obligations to protect your information extremely seriously and make every effort to deal only with parties who share and demonstrate the same attitude. Each of the third parties that we contract with is carefully selected and is only authorized to use your personal information in a secure way that is necessary for them to perform their services to us.
12. DISCLOSURE REQUIRED BY LAW
12.1. We will also reserve the rights to disclose your personal information if we are required by law or permitted to do so under the Privacy Act.
SECTION E – DIRECT MARKETING
13. DIRECT MARKETING
13.1. Unless you have asked us not to, we may use your personal information to let you know about new or improved products and services and special offers that may be of interest to you. 13.2. If you do not want us to use your personal information for marketing purposes, please: 13.2.1. Write to us at [email protected].
SECTION F – COOKIES
14. WHAT IS A COOKIE
14.1. A cookie is a small file which asks permission to be placed on your computer’s hard drive. If your computer settings allow cookies, then the file is added, and the cookie helps analyse web traffic or lets the site owner know when you visit a site.
15. WHY WE USE COOKIES
15.1. Cookies help us provide you with a better website by enabling us to monitor the pages that you find useful and tailor our website to your needs, likes and dislikes by gathering and remembering information about your preferences.
15.2. We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about your browsing actions and patterns and does not identify you or anyone else as an individual.
15.3. We may disclose the data we collect through cookies to our related companies.
16. HOW TO BLOCK COOKIES
16.1. Most web browsers allow you to adjust settings to erase cookies, disallow cookies, or receive a warning before a cookie is set. Please note that some parts of our websites may not function fully if you disallow cookies.
17. ACCESS
17.1. If you have provided us with personal information, you have the right to request to access or correct it.
17.2. Requests for access to or correct limited amounts of personal information, such as checking to see what address or telephone number we have recorded, can generally be handled over the phone.
17.3. We will respond to your request as soon as we are able to. In some cases, we may ask you to pay an administrative fee to cover costs associated with your request. We will confirm the cost with you and confirm that you want to proceed before auctioning your request.
17.4. We will endeavour to comply with your request within 30 days of hearing from you. To help us respond, please include as much detail as possible about the information that you want to access or correct and, if relevant, how you would like to access the information.
17.5. We will always confirm your identity before providing you with access to your personal information.
18. EXCEPTIONS AND REFUSAL TO GIVE ACCESS OR CORRECTION
18.1. In some circumstances we might have to deny your request for access or correction or limit the access we provide. In either of these situations, we will let you know the reasons for our decision in writing. If you disagree with our decision, you can make a complaint following the process set out in Section J of this Policy.
SECTION J – CONTACTING US
19. CONTACT
19.1. If you have any questions or would like further information about our privacy and information handling practices, please contact us using one of the following channels:
19.1.1. Email: [email protected]
Bold Prime Limited Suite 305, Griffith Corporate Centre P.O. Box 1510, Beachmont, Kingstown St. Vincent and the Grenadines.
